Do you wonder how some people get tasks done so quickly and others can never finish anything? Having effective time management skills is a necessary for you as an apprentice, you want to impress!
Time management isn’t a difficult concept, but it can be tricky to put into practice. It requires time to prioritise yourself, but once it is complete you will find that with minor tweaks, your day and your week will fall into place in an orderly fashion, with time for everything you need to do.
‘Urgent’ tasks demand your immediate attention. ‘Important’ tasks matter but are left until after the urgent tasks completed. The difference between urgent and important is the key to prioritising your time and workload.
The priority matrix grid is the best approach to use; even having a copy at your desk can help you prioritise your workload.
You should ignore ‘urgent’ activities, but you shouldn’t ignore your physical or mental health either, so go for some fresh air or make a cuppa before starting these projects! Firstly, consider whether these activities are genuinely important, if it is then consider delegating it so other tasks don’t fall behind.
Keeping tidy is important; clutter can be both a real distraction and genuinely depressing. Tidying up can improve your self-esteem and motivation and it will keep you on top of your daily activities.
TOP TIP! Create three piles: KEEP IT, GIVE IT AWAY and THROW IT AWAY!
If a task is genuinely urgent and important, then get on with it. If you find yourself making excuses about not doing something, ask yourself why.
Don’t try and multi-task as this will be a major distraction. Generally our brains aren’t very good at multi-tasking as it takes our brains time to refocus. It is easier to finish off one job before moving onto another. If you find yourself having lots of different tasks, try to group them together and do similar tasks consecutively.
The most important rule is to stay calm when you are carrying out work. Feeling overwhelmed by too many tasks can become stressful. Remember that the world won’t end if you fail to achieve your last task of the day or leave it until tomorrow, if you have prioritised it sensibly.
Take a moment to pause and get your priorities into perspective and you will find that the view changes quite substantially!